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Executive Assistant, Global Recruiting

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Executive Assistant, Global Recruiting
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Menlo Park, CA
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Meta is seeking an experienced Executive Administrative Partner to support a VP and Director in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time.
Executive Assistant, Global Recruiting Responsibilities
  • Perform administrative tasks including: complex calendar management for meetings and efficient time investment
  • Manage team meeting schedule, structure, agenda and follow-up
  • Project manage all logistics for team off-sites, team meetings, structure, agenda and follow-up
  • Project manage the preparation of presentations and briefs for meetings as well as the communication strategy for the leader and organization
  • Maintain confidentiality and handle sensitive information with discretion
  • Excellent communication skills and ability to build strong relationships with internal and external stakeholders
  • Coordinate internal and external meetings
  • Manage complex calendar set-up and movement
  • Prepare expense reports and purchase requisitions
  • Coordinate both domestic and international travel arrangements
  • Organize space planning, strategic offsite events and team all-hands meetings
  • Build cross-functional relationships between departments
  • Partner closely with organizations lead admins
  • Communicate key organization and company updates to admins and cross-functional partners
  • General office duties as needed
Minimum Qualifications
  • 5+ years of relevant experience providing administrative support to 1 or more executives
  • 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
  • 5+ years of relevant calendar management and expense report management experience for 1 or more executives
  • Experience prioritizing multiple projects
  • Experience with Microsoft Office Suite and Google Suite
Preferred Qualifications
  • BA/BS
  • Experience working independently and as part of a team
  • Experience with space management and planning
  • Experience managing multiple projects
  • Experience adapting to changing priorities and deadlines
  • Experience with project management for complex projects
  • Experience handling confidential information
  • Experience planning off-site events
For those who live in or expect to work from California if hired for this position, please click here for additional information.
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About Meta
Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology. People who choose to build their careers by building with us at Meta help shape a future that will take us beyond what digital connection makes possible today—beyond the constraints of screens, the limits of distance, and even the rules of physics.
Meta is committed to providing reasonable support (called accommodations) in our recruiting processes for candidates with disabilities, long term conditions, mental health conditions or sincerely held religious beliefs, or who are neurodivergent or require pregnancy-related support. If you need support, please reach out to accommodations-ext@fb.com.
$47.16/hour to $67.50/hour + bonus + equity + benefits

Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate, monthly rate, or annual salary only, and do not include bonus, equity or sales incentives, if applicable. In addition to base compensation, Meta offers benefits. Learn more about benefits at Meta.
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Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. You may view our Equal Employment Opportunity notice here. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. We may use your information to maintain the safety and security of Meta, its employees, and others as required or permitted by law. You may view Meta Pay Transparency Policy, Equal Employment Opportunity is the Law notice, and Notice to Applicants for Employment and Employees by clicking on their corresponding links. Additionally, Meta participates in the E-Verify program in certain locations, as required by law.

Meta is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at accommodations-ext@fb.com.
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